It doesn’t matter if you are sending fixed quotations or estimating costs, a good quote template or estimate template is important for you and your business. These are something you should always provide in a written, inalterable format.
What is the difference between a quote and an estimate?
Sending a quote or an estimate depends on the line of work you do. In both quotes and estimates you clearly lay out a breakdown of the products or services you are offering your customer. They also include your prices and payment terms, however, the key difference is that:
- With quotes your prices are legally binding.
- With estimates, you provide your estimate on how much your product or service would cost.
So it is important to remember, that prices in quotes are binding, whereas prices in estimates aren’t. So if you are sending out an estimate, make sure you clearly state that your estimated price is liable to changes!
Create quotes and estimates for free with Zervant
Using invoicing software, such as Zervant, to create quotes and estimates is easy and simple. In addition to speeding up your administrative work:
- You enhance your professional image
- You have a standardised and efficient way to make quotes and estimates
- You have accurate records
- You have legal documentation
Download your free quote templates and estimate templates
Not yet ready to sign up for a software? That’s alright, because we created template versions for you too! You can download the quote template in Word, Excel or PDF.
Quote and estimate templates in Word, Excel or PDF
What should you include in a quote or estimate?
First things first, the basics you have to have on your quote are:
- Company name and address
- Products or services
- Date issued and when the quote expires
- Your payment terms
If applicable you can also include:
- Notes/comments on the quote
- Client references
Sending your quotes and estimates
After a customer has asked for a quote, it is best to send your quote as soon as possible to them. That’s because they may be asking for prices from different companies at the same time. A swift reply also gives off a professional and trustworthy impression. That will ultimately help you convert your quote to an invoice!
Turn those quotes and estimates to invoices with Zervant!
After your customer has accepted the quote, you’ll need to invoice what you agreed upon. This can be done quickly and easily, when you use invoicing software!
That’s because everything you need to invoice your quote is already neatly in your free Zervant account! All you need is to do is click ‘Convert to invoice’ and you have an invoice, ready to be sent out.