What is e-invoicing?

Electronic invoicing, or e-invoicing for short, is not the same as sending a scanned invoice or a PDF file to your client per email, as it allows you to invoice your customers fully digitally, completely removing paper from the process. No manual intervention is required. It is 100% machine to machine.

Why use e-invoicing?

The EU wants e-invoicing to be the dominant form of invoicing in Europe by 2020. It’s quicker, safer, and more eco-friendly. Big businesses are also very keen on e-invoicing, enticed by the cost savings, quicker processing times and fraud prevention. Read more

Save up to 60 %
cost savings compared with paper invoicing.

overall annual growth rate for e-invoicing worldwide.

EU enforces public procurement processes to use e-invoicing.

Saves time
Save a few extra hours every week. E-invoicing only needs to be set-up once, after which you can use it with all of your customers.

With e-invoicing information flows directly from machine to machine. No chance of human error or fraud.

It’s green
E-invoicing is a more sustainable choice, as it doesn’t require the use of paper, thus saving a significant number of trees and reducing CO2 emissions.

Everything you need to know about e-invoicing in the UK:

Read more

3 easy steps to get started with e-invoicing in Zervant

Get in touch with your customers and ask whether they are able to receive e-invoices.

Ask for your customer’s e-invoicing address and other relevant information, just like you do with the other sending options. Double check that they can receive e-invoices into their systems.

Add e-invoicing details to the customer and invoice information in Zervant. Now your e-invoice is ready to be sent!

Frequently Asked Questions

What is an electronic invoice?

An e-invoice (also known as e-bill) is a regular invoice, that includes the same information as an invoice printed on paper and sent by post, or as a PDF email attachment. However, it’s not the same thing as sending a scanned invoice or a PDF file to your client. When invoicing by email, you send the invoice electronically, but your client still needs to handle it manually. When you send an invoice using an e-invoicing service, it travels directly to your client’s automatic invoice processing system and is paid with just the click of a button. Watch our video

Why would e-invoicing be relevant to me?

The EU and local governments are starting to enforce e-invoicing, with the requirement that its member states start to use e-invoicing in public procurement processes as of November 2018. If you have corporate customers or customers in the public sector, you may have already received a request to start sending e-invoices to them. You can read more about e-invoicing in our blog.

What information do I need from my customer to start sending e-invoices?

E-invoices are sent to recipients based on a so-called e-invoice address. You can find two helpful articles in our Help Center to identify what information you need and how you can set up your customer information details ready for e-invoicing.

Getting started with e-invoicing
Figuring out e-invoicing addresses